# SAFETY, SECURITY, AND COMPLIANCE ## Stay ahead of security risks and regulatory requirements Where safety, security, compliance, and unmatched user experience meet for onsite confidence. ## **Check the boxes to stay in compliance** Set up your check-in process to prompt guests to provide info like their country of citizenship (for [ITAR](https://envoy.com/solutions/simplify-trade-compliance)) or view a safety video (for OSHA). Envoy automatically stores and backs up all your visitor screening data so you can easily export it and prove you’re compliant. Global visibility ## Know who’s onsite at all times Minimize risk with real-time visibility into each workplace location. Screen visitors in advance and only allow verified guests to enter. ### View real-time workplace occupancy Quickly reference up-to-date visitor and employee logs to see who’s in the building in case of an emergency. ### Effortlessly prepare for audits Maintain detailed visitor records at a global and location level, and automatically export reports on a set schedule. ### Protect visitor information Maintain visitor privacy by only allowing designated admins to view and manage visitor data. PHYSICAL ACCESS MANAGEMENT ## Protect your people, spaces, and intellectual property Mitigate risk by managing who can enter your workplace and what access they’re granted once onsite. Envoy connects visitor identity, screening, and access permissions in one workflow, so approved guests receive the right level of access automatically. ### Confirm each visitor’s identity Verify visitors before arrival and screen against internal or third-party watchlists. Ensure only approved guests receive building access or Wi-Fi credentials. ### **Automate guest access provisioning** Grant temporary building access based on visit details like host approval, location, and visit duration. Access can activate automatically on arrival and expire when the visit ends. ### **Digitally capture required agreements** Collect signed NDAs, liability waivers, or safety acknowledgments before access is issued—so your teams stay compliant without slowing down check-in. ### **Maintain visibility across every visit** Track who accessed your workplace, when they arrived, and where they were authorized to go. Instantly flag unwelcome guests and automatically log denied entries for a complete audit trail. Emergency response ## Respond swiftly to emergency situations Help employees and visitors stay safe with timely alerts, shared visibility, and clear communication during critical situations. ### Streamline evacuations Instantly notify all onsite employees and visitors of an emergency, and simplify roll call with a real-time log of everyone currently onsite. ### Make navigation easy Highlight emergency exits and first aid kits on a workplace map so employees have clear guidance they can access on their mobile devices. ### Prepare visitors in advance Customize visitor welcome emails with evacuation procedures and emergency exit information so guests arrive informed and prepared. Scale ## Customize entry requirements at scale Standardize processes globally, while customizing at a location level to comply with ITAR, OSHA, and other regulations. ### Comply with all regional regulations Modify sign-in criteria as needed at specific workplace locations to meet local mandates. ### Set rules for returning visitors Configure how often regular or returning visitors have to resubmit information or signatures. ### **Modify or remove criteria at any time** As regulations change, you can easily update your registration process across impacted locations. We can collect all the data that we need to meet our compliance requirements in one, centralized place. We trust that Envoy protects that data, stores it securely, and does so globally. That’s a big win. #### **Jonathan Priganc** Director, Business Systems-Corporate Affairs #### **Julia Goldberg** SVP of Global Real Estate, Office Services, and Security #### **Shawn Devore** Plant Manager #### **Sharon Teng** Operations Admin Manager ## **Strengthen safety and compliance with connected systems** Envoy integrates with your existing systems—such as email, digital NDAs, access control, and RFID access cards—to unlock new capabilities of these tools and streamline your workflows. ### Avigilon Alta formerly Openpath Automatically distribute credentials and log visitor activity. ### Box Connect Envoy with Box to automatically store visitor documents, NDAs, and delivery logs in one secure place. Streamline front desk operations and improve workplace security. ### Brivo Access Automatically distribute permissions and log visitor activity. ### Cisco Meraki Securely share unique Wi-Fi credentials with each Envoy visitor. ### DocuSign Automatically send visitors documents to sign via DocuSign. ### Gallagher Command Centre Automatically issue access to visitors and employees. ### Microsoft Teams Automatically notify employees through a Teams message for every Envoy update. ### Slack Schedule to come into the office, book desks, and invite visitors through Envoy without leaving Slack. ## **Explore resources to keep your people and property secure** ## **Workplace emergency management: 3 real-world scenarios and response strategies** For proactive workplace safety planning, critical incident management must include targeted emergency communications. ## **How a visitor management system can help manufacturers be compliant** Learn how a visitor management system can help you conquer compliance and be regulatory-ready in 2024 and beyond. ## **Enhancing compliance and safety with Envoy** Learn how to reduce compliance risk and enhance workplace safety across multiple sites. Discover automation strategies for ITAR, EAR, OFAC, and C-TPAT requirements that protect employees and streamline operations. **FAQ** ## Still have questions? We can help. What is security in a business? Security in a business refers to the policies, tools, and processes used to protect people, property, and information. This includes physical access controls, visitor management, and compliance practices. Envoy helps businesses manage who enters the workplace and maintain secure, audit-ready records. What is a visitor management system in security? A visitor management system helps businesses control, track, and document who enters their workplace. It replaces paper sign-in logs with a secure digital process. Envoy enables visitor registration, identity verification, host notifications, and access records for compliance. What are the key elements of good workplace security? Good workplace security includes access control, visitor identification, monitoring, documentation, and policy enforcement. These elements help reduce risk and support compliance requirements. Envoy supports these elements by centralizing visitor logs, badge access, and audit-ready records. How does visitor badging improve workplace security? Visitor badging improves workplace security by clearly identifying who is authorized to be onsite. It helps employees spot unbadged guests and reduces unauthorized access. Envoy provides customizable visitor badges as part of its secure check-in process. What is the best security for a business office? The best security for a business office combines access control, visitor tracking, and compliance documentation. This layered approach protects employees while supporting audits and policies. Envoy helps offices implement these controls without adding friction for guests or staff. How does workplace security support compliance? Workplace security supports compliance by maintaining accurate records of who accessed the office and when. These records are often required for audits, investigations, and internal policies. Envoy stores visitor and access data securely to support compliance needs.