# MAILROOM MANAGEMENT SOFTWARE

## Manage packages seamlessly—from drop-off to pickup

Streamline your mailroom, reduce headaches, and ensure every delivery gets to its rightful owner with Envoy’s mailroom automation software.

## Match packages with recipients in seconds

Scan packages with Envoy’s mailroom software to quickly match them to the right employee in your directory.

## Instantly notify employees onsite and at home

Let employees quickly locate and retrieve their packages with automated delivery notifications and reminders.

## Protect important packages

Prevent theft and ensure every delivery is accounted for by requiring a signature or photo at pickup. If a package goes missing, track its arrival and confirm who collected it.

## Prevent package pileups

Stay on top of your mailroom with visibility into delivery trends and unclaimed packages—so you can prevent backlogs and keep packages moving smoothly.

## Everything you need to automate your mailroom

### Easy scanning

Envoy uses the camera on your phone to match the name on the label to the right employee. No extra hardware required.

### Instant recipient recognition

Envoy’s digital mailroom software uses character recognition and smart name-matching to match recipients to employees in your directory.

### Digital delivery log

Track when packages arrive, when they’re picked up, and which ones are still awaiting collection.

### Mailroom analytics & reports

Identify location-specific or global trends to improve and scale your mailroom processes.

### Secure pickup

Snap a photo or require a signature at pickup using the Envoy’s Deliveries app on the iPad.

### Package notifications

Automatically notify employees when they have a delivery ready for pickup.

### Automatic reminders

Prompt your team to pick up their lingering packages with automated reminder notifications.

### Role-based permissions

Give administrators and mailroom staff the right level of access to Envoy’s mailroom management software.

> Envoy reminds our employees of packages they might've forgotten about, helping them keep their personal lives in order as well.
>
> **ALANA SMITH**  
> Head of Workplace and Real Estate

> Envoy helps us streamline our sign-in and delivery process which allows us to maintain a high-security standard at Box.
>
> **ALEXANDER HOKOKIAN**  
> Facilities Manager at Box

> I can't say enough good things about Envoy Deliveries. Our package management process has been completely streamlined.
>
> **LILIANA PEREZ**  
> Front Desk Coordinator at Github

## Create a workplace where people want to be

Give employees everything they need to navigate the workplace efficiently and provide admins with real-time insights to maximize real estate investments.

### Bring your team together to do their best work

Employees can see when coworkers are onsite and book a desk nearby to improve collaboration and stay aligned.

### Help everyone navigate onsite

Interactive workplace maps allow employees to easily find the people and the spaces they need to get work done.

### Get a complete view of your workplace

Know onsite capacity trends so you can right-size your space layout, staffing, and more to support your employees.

### Make data-informed decisions

Use analytics across employees, visitors, desks, meeting rooms, and mailrooms to optimize your staffing and space usage.

## FAQ

### What is mailroom software?

Mailroom software helps workplaces streamline the process of accepting, recording, organizing, and ensuring delivery of incoming office mail and packages.

### Who needs mailroom software?

Any workplace that finds itself with a pile of unclaimed mail or wants to relieve staff of the time-consuming task of sorting and notifying employees of incoming mail.

### What types of deliveries can be managed with mailroom software?

Envoy’s Mailroom Management Software handles packages, interoffice mail, food deliveries, and office supplies. Each delivery can be tracked, logged, and assigned to recipients with notifications, ensuring nothing is misplaced.

### How does mailroom management software work?

Envoy’s Mailroom management software automates package tracking, employee notifications, and delivery logging. Packages are scanned upon arrival, and recipients receive instant notifications via email or mobile app. Administrators can track, manage, and report on mailroom activity in real time.

### Can mailroom management software support hybrid offices?

Yes. Envoy’s Mailroom Management Software ensures hybrid employees receive notifications for packages even if they are working remotely. Packages can be tracked, logged, and picked up on-site efficiently, supporting flexible schedules without.

### What hardware do I need?

All you need is a smartphone with a camera to use Envoy’s mailroom software.

### Can mailroom management software integrate with my existing tools?

Yes, Envoy’s Mailroom Management Software integrates with popular workplace systems, including Slack, Microsoft Teams, and visitor management tools. These integrations help streamline workflows, ensuring notifications, logging, and package tracking are connected across your office ecosystem.

### Is mailroom management software secure?

Envoy’s Mailroom Management Software is designed with enterprise-grade security, ensuring sensitive packages and employee data are protected. Access controls, audit logs, and encrypted notifications help maintain compliance and secure delivery tracking.

### How much does mailroom management software cost?

Envoy’s Mailroom Management Software is priced per user or per location, depending on your office size and delivery volume. Contact our sales team to get a customized quote and explore available packages.